A digital recording is also vulnerable to distractions and damages due to unforeseen factors. This is why a backup is very important and an audio transcription provider can help. The popularity of this service in today’s time makes it hard for someone like you to find a genuine one. Once you started searching the internet, then you will surely find overwhelming numbers of options, but not all of them can be trusted. There are parameters to consider when it comes to selecting for the best audio to text transcription service.
Hunting for a reliable transcription service provider
You need to do a true online search. Using your practicality and knowledge, you need to hunt for a good transcription provider by thoroughly scrutinizing their profile and history. It is good if a website provides customer testimonial or feedback. If they can provide a contact number of their client, then it is better so you can contact them and ask about the reliability, credibility and professionalism of the company. The best company who has been in the business for at least a year can accept all sorts of audio formats. It means that they are using state-of-the-art technology to convert different audio format into text. Some of these formats are mpeg-4 SLS, mp3, wav, wma, mid and many more. Aside from that, they can accept audio files regardless of its condition whether clear to poor quality audio recordings.
You need to become aware that an audio transcription company can categorized your audio recording as difficult audio quality. You can say that your audio recording is difficult if it has noisy background, overlapping of voices, muffled audio recording and has lots of technical or difficult to understand jargons (medicine, legal and technical). These kinds of files are known to be difficult to transcribe, so some transcription companies might require you to pay for additional amount for difficult audio. However, a professional and reliable transcription provider can enhance the quality of the audio for easy transcription.
Qualities of a good audio to text transcription service provider
It is best if you can opt for a company that can offer quick turnaround time or TAT. This is a vital aspect for this service especially if you need the text format as quickly as possible for your company. Some of the reliable providers offer 24 hours TAT. However, there are great companies that offer 12 hours TAT. Although you are looking for quick turnaround, the quality of the audio to text transcription must not be compromised. You need an output that is fee from grammar error, spelling mistakes and inappropriate punctuation marks.
The most important part of searching for the best audio transcription service is to look for cost effective service. You will surely find companies that can offer very cheap services. You need to be extra cautious while dealing with these providers because they might compromise the quality of the service just to give very cheap rate.
They can give you a product that is filled with errors and inefficient service. You might just end up spending more because you need to hire another transcription company to get the quality that you need. Furthermore the confidentiality as well as the security of your audio files might be put at risk, because some will split your files into pieces and outsource it to other small time transcription companies. What you need is a company that can provide a reasonable rate. You will find out the right one by comparing each reputable provider online.
Different styles of audio to text transcription
Finding the perfect audio to text transcription provider is very hard to do, so you need a guide to help you find out which one is the best option. There are different styles of transcription for audio to text files. The first one is strict verbatim style. In this style, the transcriber needs to write every bit of words that she or he heard on the audio recording like repetitions, background noise, pauses, interruptions and every sound that one will hear on the recording. This style is commonly done inside a courtroom when a testimony is given. Distracting speech patterns are also written like yeah, ah, you know, like, right and more included.
There is smooth verbatim that make use of client’s instructions. They need to omit irrelevant utterances or gestures like ah and uff. Sometimes slang are included to show the character of the speaker. This style is usually use for teleconferences, webinars, group presentations, seminars, interviews, conferences, business meetings, etc. This style is also used for question and answer session, reports and more. Legal and medical transcription makes use of this style.
You can also find copy ready style which is for advertising purposes. This kind of style requires expertise as well as professionalism in audio to text transcription. This is why this style is a little expensive compared to other style. There is rough drop style that requires quick listening to the audio recording and writing a rough draft, and finding out what important words are missed out.
This is not considered as the most perfect style, but the transcriber needs to listen to the recording again to do some corrections. After knowing all the styles, then it is important that you select for the perfect audio to text style that suits your needs and requirements. It is imperative to know the different styles to discuss it with the transcription company and to find out if they are aware of it. If the provider does not know anything about these styles, then it means that they are not a professional, experienced and expert transcription company.